Release Notes

Admins are now alerted if a family's card was charged but their registration didn't go through.

In a rare timing case — two guardians registering the same child at nearly the same moment — one family's payment can succeed even though their signup doesn't complete. School admins now see a clear alert on the Payments page and on that family's response showing the amount charged and why the signup didn't finish, so they can follow up with the family or issue a refund. Nothing is refunded automatically — that choice stays with the school.

More behind-the-scenes work on who can see a school's data.

The same groundwork now covers the club sign-up pages families see after registering, after paying, and the Pay Now link itself. If someone opens an older link from an email they already have, we email them an up-to-date one instead of opening the page straight away. The new link takes them exactly where they were headed, including straight to payment. Everything else works the same.

Behind-the-scenes work on the transcript builder.

Minor internal groundwork on the transcript app's GPA math, making sure a setting is checked consistently in one more place it's calculated. Nothing changes in what you see today.

Behind-the-scenes work on who can see a school's data.

More internal groundwork, this time on the link families use to view or cancel a club sign-up. If someone opens an older link from an email they already received, we now email them an up-to-date one instead of opening the page straight away. Everything else works the same.

Public form links can now collect payment too.

A public form -- the no-login link you can post on your website -- can now include a payment field, like a field trip fee or a class charge. Anyone with the link can fill out the form and pay securely, without needing a NavEd account. The payer gets a simple receipt page confirming what they paid.

Share a form with anyone -- no NavEd account required.

You can now turn any published form into a public link that works for people who don't have a NavEd login. Flip the new Public toggle on the Forms page, copy the link, and post it on your school's website or share it directly with families. A form with a student picker can't be made public, since that feature only makes sense for a signed-in parent.

Payment forms now tell parents exactly what to fix.

If a parent filling out a paid form -- like a field trip payment or a class fee -- left a required question blank or entered a number that was too large, they used to just see "An error occurred. Please try again," with no idea what was wrong. Now they see the real problem, like which question needs an answer, so they can fix it and finish paying.

We also closed a rare case where a payment could get stuck partway through if something unexpected went wrong right after a parent clicked pay. Previously, that could leave them unable to try again without reaching out to us first. Now it clears itself automatically so a parent can simply try again.

Continued behind-the-scenes work on who can see a school's data.

More groundwork on which school a signed-in account is allowed to reach, this time covering the new children's-registration downloads on Forms. Nothing changes in how you work today.

Forms can now ask which children a form is about.

A parent filling out a form sees a checklist of their own children and ticks the ones it applies to, so a permission slip can cover two children out of three, or a survey can go to just the oldest. You can then download the results as a list of students with their grade and homeroom, instead of a list of parent names. When the form collects a payment, the amount follows the number of children chosen. Because it draws on a parent's own children, this field can only be used on forms sent to parents.

Each child can only be signed up once per form. If two guardians of the same child submit at the same moment, the second one sees a clear message naming the child and the guardian who already signed them up. If a payment is later reversed by a parent's bank, that child stays on your roster and stays registered to the family who signed them up, so you can see there is a payment to sort out rather than quietly losing the child from your list.

Deleting things like a student, staff member, class, or club now asks you to confirm first.

A handful of admin actions — including cancelling an invitation and resending a password reset email — previously happened as soon as their link was reached, with no confirmation step. They now show a clear "are you sure" screen describing exactly what will happen before anything is deleted or sent.

Behind-the-scenes work on how NavEd checks who can see a school's data.

More internal groundwork, this time on which school a signed-in account is allowed to reach. Nothing changes in how you work today — we'll let you know if anything does.

Editing an elective enrollment window now shows your existing dates.

Opening the edit screen for an elective enrollment period used to show two blank date fields even though dates were already set, so every edit meant retyping both from scratch. It now shows the dates you already saved.

School Documents: administrators now land on the page where they manage documents, and linked documents now show their type.

Clicking "School Documents" in the menu used to take administrators to the same read-only view everyone else sees, leaving them to separately find the management page to make any changes — that's fixed. A document shared as a link (instead of an uploaded file) also now shows "Link" alongside its other details, matching how uploaded files already show their type.

Filter your cohort list by school year.

Attendance now lets you narrow your cohort list to just the current school year, or switch to "All Years" to see everything at once. Cohorts you keep from year to year, like a homeroom, always stay visible no matter which year you're viewing — nothing you've already set up gets hidden by this change.

A real home for your handbook, forms, and policies — no more hunting through email or group chats.

Until now, sharing something like your family handbook meant pasting a link wherever you could — an email, a group chat, a single link buried in the menu. Adding a second document meant asking us. School Documents replaces all of that with one shared library your whole community can find in the same place every time.

Upload a file or link to a document you keep editing live, like a Google Doc — either way, it shows up in one organized library instead of scattered across old messages. Choose whether each document is for everyone, staff only, or families only, and pin the ones people need most, like your handbook, to the top. Downloads are checked against those settings every time someone opens them, so anything sensitive — a medical policy, an enrollment form — stays protected instead of being one forwarded link away from anyone.

Reassigning a class's teacher now updates their name everywhere right away.

If you changed which staff member was responsible for a cohort or class, the new teacher's name showed up correctly on the edit screen, but the attendance page and class list kept displaying the old teacher's name. That's fixed: the name now updates everywhere as soon as you save the change, and any classes that were already showing an outdated name have been corrected too.

Connect AI can now read and update your school's settings — and GPA scale changes get an extra safety check.

Your connected AI can now view and update school settings like your contact info, branding colors, grading defaults, attendance rules, notification preferences, and transcript display options — the same switch as Connect AI's other school-structure tools. It can also read your GPA scale and grading bonus rules. Because changing your GPA scale re-grades every past report card at your school, Connect AI always shows you exactly what would change, and how many students would be affected, before doing anything — and it won't apply a GPA scale change without your explicit go-ahead. GPA changes are available through Connect AI only, not the in-app Ask NavEd assistant, since a change with that much reach deserves extra care; the other, easily-reversible settings changes work through Ask NavEd too, with the same show-me-first-then-confirm behavior as other recent school-setup changes. School administrators only.

Connect AI can now see your staff roster and work with school announcements — and Ask NavEd can draft one for you.

Your connected AI can now list your staff — name, role, active status, and which classes they teach, never contact info — the same switch as Connect AI's other school-structure tools, off by default. Separately, any school that already has Announcements turned on can have Connect AI read and draft announcements: the title, message, and who it's for, never the actual list of people who will receive it. Asking "Ask NavEd" in the app to draft an announcement now shows you exactly what it's about to create and waits for your OK first, the same confirm-first behavior as other recent school-setup changes. School administrators only.

Ask NavEd can now make school-setup changes for you — with your OK first.

Ask a question like "add a new elective" or "set this class's exam weight to 30%" in the Ask NavEd chat, and it will now show you exactly what it's about to do and wait for you to confirm before changing anything — nothing happens until you say yes. This covers school setup and grading configuration only; Ask NavEd still never sees or touches any individual student's information, and it's available to school administrators only.

Connect AI's school-structure tools now turn on automatically with Connect AI itself.

Since we introduced Connect AI's structure-reading and structure-editing tools, they lived behind their own separate switch — meaning a school could turn on Connect AI but its connected AI still wouldn't see or manage grade levels, classes, electives, academic years, or clubs unless someone flipped that second switch too. That extra step is gone: any school with Connect AI turned on now automatically gets access to the school-structure tools as well. It still never includes a student or parent's name — just school structure and counts.

Connect AI can now edit classes, electives, clubs, academic years, and quarters — once a school turns that on.

Building on the setup work shipped earlier today, Connect AI can now update an existing academic year, quarter, class, elective, or club when asked — for example, "change the Chess Club's capacity to 20" or "move Q2 to start in November." Only the details you mention are changed; everything else stays as-is. It follows the exact same rules as the regular Sessions, Subjects, Electives, and Clubs pages, and renaming something into a name that's already taken is caught and explained instead of causing an error. Still off by default, and still limited to school structure — never a student or parent's name.

Connect AI can now set up classes, electives, and clubs — once a school turns that on.

Building on the academic-year and quarter setup we shipped earlier today, Connect AI can now create a new class, elective, or club when asked — for example, "add a Biology class for 9th grade" or "create a Chess Club." It always checks for an existing match first, so asking twice never creates a duplicate, and it follows the exact same rules as the regular Subjects, Electives, and Clubs pages in NavEd. Still off by default, and still limited to school structure — never a student or parent's name.

Connect AI can now set up a new academic year and its quarters — once a school turns that on.

Building on the structure-reading switch we shipped earlier today, Connect AI can now create a new session year and its quarters when asked — for example, setting up next year's calendar. It always checks first so asking twice never creates a duplicate, and it uses the exact same rules as the regular "Sessions" page in NavEd. Still off by default, and still limited to school structure — never a student or parent's name.

Connect AI can now read a school's basic structure — but only once a school turns that on.

This adds a second, separate switch to Connect AI, distinct from the one that lets an AI assistant see student names. This one only covers structure: grade levels, classes, electives, clubs, cohorts, and simple counts — never a student or parent's name. Every school starts with it switched off. Groundwork for AI-assisted school setup and everyday questions like "how many classes do we have this year."

Our free online gradebook is easier to find.

We rewrote how the free gradebook is described in search results, so teachers, microschools, and co-ops looking for a free gradebook can actually find ours. The gradebook itself works exactly as before.