Release Notes

Guides for the free attendance tracker, gradebook, and transcript builder are now in the help center.

A new Free Tools section brings the setup guides, common questions, and email help for all three free tools into the in-app help center, so you can find them without leaving NavEd. Two feature guides that had never appeared in the help center, on report card filters and how grades are calculated, are now there too.

The student list you download from a form now comes out sorted by grade, then last name.

When a form asks families to pick which of their children are taking part, the list of children you download is now grouped by grade level, with each grade in alphabetical order by last name. That means a sign-up sheet for something like a pizza day or a field trip is already in the order you would hand it to each classroom, with no sorting on your end. It works whether your grades are named "Kindergarten" and "First" or "1st Grade" and "Grade 10".

The nightly billing check now finishes even when a school has cancelled.

Each night we check that every school's student count matches what they're billed for. If that check reached a school that had cancelled, it stopped there instead of finishing, so schools further down the list went unchecked. Cancelled schools are now skipped and the check runs to the end.

Adding a teacher or a parent now starts right from your Staff and Parents lists.

Bringing someone new into your school has always meant sending them an invitation, but the invitation page lived in a different part of the menu. School leaders looked on the Staff list for a way to add a teacher, found nothing there, and got stuck. The Staff and Parents lists now each have an Invite button at the top that takes you straight to the right place.

Adding a grade now happens in one place: the subject's Gradebook.

The Grades page used to have a second, half-working row for adding a grade, and on elementary classes its boxes lined up under the wrong column headings, so teachers typed the right thing into the wrong box and hit an error. That row is gone. The Grades page is now for reviewing and correcting grades a student already has, and it points you straight to the class Gradebook, where new assignments and grades are created properly.

A more reliable record of the emails NavEd sends on your behalf.

Schools can now count on seeing an accurate history of automated emails sent from their account, even ones triggered from within their own school's data.

Club roster downloads now include everyone who's signed up.

When you download a club registration list, it now includes families who registered and paid through a public sign-up link, not just students already enrolled in your school. Each row is labeled so you can tell at a glance who's an enrolled student and who signed up as a guest, along with the parent contact info for guest families.

Confirmation messages now show up when you save or change something.

Actions like removing a student from a club, updating a session year, or editing a quarter were completing correctly, but the on-screen confirmation didn't always appear, leaving you unsure whether it worked. Those confirmations now show up reliably, right after you make a change.

Adding a grade from the Grades page works again.

Typing a new assignment name and a grade in the row at the bottom of the Grades page now saves instead of showing an error page, and the grade counts toward the student's average right away. The assignment is created for you in the quarter you're viewing, and the points possible and weight you enter are saved with it. If your subject uses grade categories, the new assignment is filed into one of them for you, so you can move it later from the assignment itself. Leaving points possible blank now scores the grade out of 100 instead of showing 0%. Typing the same assignment name again adds to that same assignment rather than creating a duplicate, even if the capitalization is different.

Club payment confirmations now show the exact amount, every time.

Families see a clear payment confirmation right after paying a club fee, no matter which type of account they're signed in with. The receipt on an already-paid registration shows the full amount charged, including any card processing fee, and the reminder for a fee that's still due shows that same total, so there are no surprises before you pay.

Families now see the exact total before they pay a club fee.

The club payment confirmation page now shows the full amount that will be charged, including any card processing fee, so there are no surprises when you reach the payment screen.

Parents who also help run the school can now pay their own child's club fee.

If you're an administrator or staff member whose own child is enrolled, the club payment link now recognizes you as their parent and lets the payment go through, instead of showing an error.

Families can now pay club fees online, right from their own account.

When a parent signs their child up for a club with a fee, they can now pay by card during registration instead of paying the school directly. Admins get a clear view of who has paid and who hasn't for each club, with totals for what's been collected and what's still outstanding, and can email a payment link to any family who still owes. Club payments show up alongside your other payments and can be refunded the same way.

Admins can now remove an enrolled student from a club.

Previously only guest sign-ups could be taken off a club list, so removing an already-enrolled student meant emailing support. Now you can remove any registered or waitlisted student directly, which opens up their spot for someone else. Since club fees for enrolled students are billed by your school directly, removing a student does not issue a refund through NavEd.

Admins are now alerted if a family's card was charged but their registration didn't go through.

In a rare timing case — two guardians registering the same child at nearly the same moment — one family's payment can succeed even though their signup doesn't complete. School admins now see a clear alert on the Payments page and on that family's response showing the amount charged and why the signup didn't finish, so they can follow up with the family or issue a refund. Nothing is refunded automatically — that choice stays with the school.

More behind-the-scenes work on who can see a school's data.

The same groundwork now covers the club sign-up pages families see after registering, after paying, and the Pay Now link itself. If someone opens an older link from an email they already have, we email them an up-to-date one instead of opening the page straight away. The new link takes them exactly where they were headed, including straight to payment. Everything else works the same.

Behind-the-scenes work on the transcript builder.

Minor internal groundwork on the transcript app's GPA math, making sure a setting is checked consistently in one more place it's calculated. Nothing changes in what you see today.

Behind-the-scenes work on who can see a school's data.

More internal groundwork, this time on the link families use to view or cancel a club sign-up. If someone opens an older link from an email they already received, we now email them an up-to-date one instead of opening the page straight away. Everything else works the same.

Public form links can now collect payment too.

A public form -- the no-login link you can post on your website -- can now include a payment field, like a field trip fee or a class charge. Anyone with the link can fill out the form and pay securely, without needing a NavEd account. The payer gets a simple receipt page confirming what they paid.

Share a form with anyone -- no NavEd account required.

You can now turn any published form into a public link that works for people who don't have a NavEd login. Flip the new Public toggle on the Forms page, copy the link, and post it on your school's website or share it directly with families. A form with a student picker can't be made public, since that feature only makes sense for a signed-in parent.

Payment forms now tell parents exactly what to fix.

If a parent filling out a paid form -- like a field trip payment or a class fee -- left a required question blank or entered a number that was too large, they used to just see "An error occurred. Please try again," with no idea what was wrong. Now they see the real problem, like which question needs an answer, so they can fix it and finish paying.

We also closed a rare case where a payment could get stuck partway through if something unexpected went wrong right after a parent clicked pay. Previously, that could leave them unable to try again without reaching out to us first. Now it clears itself automatically so a parent can simply try again.

Continued behind-the-scenes work on who can see a school's data.

More groundwork on which school a signed-in account is allowed to reach, this time covering the new children's-registration downloads on Forms. Nothing changes in how you work today.

Forms can now ask which children a form is about.

A parent filling out a form sees a checklist of their own children and ticks the ones it applies to, so a permission slip can cover two children out of three, or a survey can go to just the oldest. You can then download the results as a list of students with their grade and homeroom, instead of a list of parent names. When the form collects a payment, the amount follows the number of children chosen. Because it draws on a parent's own children, this field can only be used on forms sent to parents.

Each child can only be signed up once per form. If two guardians of the same child submit at the same moment, the second one sees a clear message naming the child and the guardian who already signed them up. If a payment is later reversed by a parent's bank, that child stays on your roster and stays registered to the family who signed them up, so you can see there is a payment to sort out rather than quietly losing the child from your list.

Deleting things like a student, staff member, class, or club now asks you to confirm first.

A handful of admin actions — including cancelling an invitation and resending a password reset email — previously happened as soon as their link was reached, with no confirmation step. They now show a clear "are you sure" screen describing exactly what will happen before anything is deleted or sent.

Behind-the-scenes work on how NavEd checks who can see a school's data.

More internal groundwork, this time on which school a signed-in account is allowed to reach. Nothing changes in how you work today — we'll let you know if anything does.

Editing an elective enrollment window now shows your existing dates.

Opening the edit screen for an elective enrollment period used to show two blank date fields even though dates were already set, so every edit meant retyping both from scratch. It now shows the dates you already saved.

School Documents: administrators now land on the page where they manage documents, and linked documents now show their type.

Clicking "School Documents" in the menu used to take administrators to the same read-only view everyone else sees, leaving them to separately find the management page to make any changes — that's fixed. A document shared as a link (instead of an uploaded file) also now shows "Link" alongside its other details, matching how uploaded files already show their type.

Filter your cohort list by school year.

Attendance now lets you narrow your cohort list to just the current school year, or switch to "All Years" to see everything at once. Cohorts you keep from year to year, like a homeroom, always stay visible no matter which year you're viewing — nothing you've already set up gets hidden by this change.

A real home for your handbook, forms, and policies — no more hunting through email or group chats.

Until now, sharing something like your family handbook meant pasting a link wherever you could — an email, a group chat, a single link buried in the menu. Adding a second document meant asking us. School Documents replaces all of that with one shared library your whole community can find in the same place every time.

Upload a file or link to a document you keep editing live, like a Google Doc — either way, it shows up in one organized library instead of scattered across old messages. Choose whether each document is for everyone, staff only, or families only, and pin the ones people need most, like your handbook, to the top. Downloads are checked against those settings every time someone opens them, so anything sensitive — a medical policy, an enrollment form — stays protected instead of being one forwarded link away from anyone.

Reassigning a class's teacher now updates their name everywhere right away.

If you changed which staff member was responsible for a cohort or class, the new teacher's name showed up correctly on the edit screen, but the attendance page and class list kept displaying the old teacher's name. That's fixed: the name now updates everywhere as soon as you save the change, and any classes that were already showing an outdated name have been corrected too.