One office. Admissions, billing, and every family's file.
Small private academies
NavEd fits the way Small private academies already run: grades, attendance, records and a transcript, without asking anyone to be a district first.
The Hensley total is a manual override on the standard plan; NavEd does not calculate that adjustment for you.
You run an independent day school: a head of school, paid teachers, a real campus, and a board or an owner-operator behind it. NavEd holds your records, gradebook, attendance, and enrollment in one system, built for a school in the range of about 30 to 150 students.
This is you if
- You have a head of school, paid and credentialed teachers, and a governing board or an owner-operator.
- Tuition is real money, and your budget for school software is a line item someone on staff has to justify.
- You run report card periods, standardized testing windows, and a formal spring re-enrollment cycle every year.
- Your enrollment runs roughly 30 to 150 students, with a business manager or registrar keeping the records straight.
- You want one login for records, gradebook, attendance, and enrollment instead of stitching together several logins and vendors.
What NavEd does for you
A gradebook built for a real school year
Teachers enter grades against your actual report card periods, whether that's quarters, trimesters, or semesters. GPA can be configured as weighted or unweighted with course-type weighting, so a transcript reflects an honors or AP course the way your school actually grades it. Electives and clubs are their own tools, for schools running a middle or upper school schedule beyond a single homeroom.
Attendance and enrollment that hold up
Attendance is tracked daily and rolls into the reports your registrar needs at the end of a term. Enrollment runs through session years: a new academic year opens with its own report card periods and carries your roster forward, so your registrar is not rebuilding the year from a spreadsheet each August. Building and publishing your own application form is included, so admissions intake lives in the same system as everything else.
Parent portal and staff accounts, one login each
Parents see their own children's grades, attendance, and school announcements through a portal, without needing a separate email thread for every update. Staff get their own accounts scoped to what they teach, and anyone with a Google account can sign in with it rather than managing another password.
What it costs, in writing
Pricing is a flat annual number by student count, published on the pricing calculator rather than something you have to request from a salesperson. Your business manager can price the line item before anyone else on staff hears about it. The first five students are free on every plan, and keeping your records, issuing a transcript, taking attendance, enrolling a student, and getting your own data back out are never behind a paywall, at any size.
What is still manual
- No dedicated financial aid assessment tool. If your school runs a formal, need-based aid program, you will keep using a separate tool for that calculation.
- Tuition billing exists but stays simple. A yearly plan bills a set number of installments per household with a manual override on the total. There are no late fees, no aid assessment, and no way to derive a family's total from anything but the number you enter.
- There is no re-enrollment or re-registration cycle tool. Rosters carry forward into a new session year, but nothing runs a spring re-enrollment campaign or tracks who has and has not returned a form.
- No purpose-built export for state immunization reporting or an accreditation self-study. General reporting exists, but you will still assemble those specific documents by hand.
- A multi-campus or diocesan structure has no single view across campuses. NavEd holds one school's records, so two campuses means two schools and two sets of books.
Getting started
- Check the pricing calculator with your real student count to see the actual annual price for your school.
- Sign up and set up your first session year, report card periods, and staff accounts.
- Import your current roster and add your teachers, who get their own accounts to enter grades and attendance from day one.
- Build your application form for the next admissions cycle so intake lives in the same system as everything else.
- Set up your tuition plan and its installments, entering a per-household override wherever a family's total is different from the standard rate.
Questions Small private academies ask
Can we see the real price for our size before we talk to anyone?
Yes. The pricing calculator shows the actual annual price for your student count, no sales call required.
Does NavEd calculate financial aid?
No. NavEd does not run need-based aid calculations. Schools with a formal aid program should keep using their existing aid tool alongside NavEd.
Can we bill tuition or set up payment plans in NavEd?
Yes. NavEd collects tuition as a yearly plan with a set number of installments and a manual per-household override on the total, alongside one-off payments for things like clubs and events. What it does not do is assess financial aid, apply late fees, or work a family's total out from anything other than the number you enter.
What size school is NavEd actually built for?
NavEd fits an independent school running one campus and one set of records best, roughly 30 to 150 students. The pricing calculator prices larger schools too, and you can sign up at any size without talking to anyone. A multi-campus or diocesan structure is where you would be running one NavEd school per campus rather than one across all of them.
Do teachers and parents get their own logins?
Yes. Staff have their own accounts for grading and attendance, and parents have a portal to see their own children's records.
What it costs
The first five students are free on every plan, no trial and no expiration. Keeping records, issuing a transcript, taking attendance, enrolling a student, and getting your own data back out are never behind a paywall. See the full pricing calculator.