Release Notes

Parents, students, and staff can now see and fill out forms from the sidebar.

When we launched NavEd Forms, clicking "Forms" in the sidebar worked great for admins — but everyone else got an "access denied" message. Not ideal when the whole point of forms is collecting responses from your school community.

Now when parents, students, or staff click "Forms," they see a clean list of published forms available to them, with status badges showing which ones they've already completed. Each form links directly to the fill page — no more needing to hunt down a share link.

We also fixed the login redirect flow so that when someone clicks a form link while logged out, they're taken back to that exact form after signing in — instead of landing on the home page and losing track of what they came for.

Fixes and Improvements¶

• Non-admin users now see a respondent view with available forms instead of "access denied"
• Login redirect now preserves the destination URL across the full multi-tenant login chain

Search engines can now discover and crawl the signup page.

The signup and setup pages were missing from our search engine instructions, meaning Google and other search engines were blocked from indexing them. The signup page is also now included in the sitemap so crawlers can find it automatically.

Fixes¶

• Added permission for search engines to crawl the signup and setup pages
• Added the signup page to our sitemap

Parent weekly email now shows correct grade percentages for total-points subjects.

For subjects that use total-points grading (like Algebra 1), the weekly parent email was showing the raw score as a percentage -- so an 8 out of 8 appeared as "8%" instead of "100%." This fix ensures the email calculates the correct percentage based on each subject's grading method. The gradebook itself was not affected; only the parent email display was incorrect.

Fixes¶

• Fixed grade percentage calculation in parent weekly digest email for total-points subjects

Transcript PDFs are now more compact and grading scale percentages display cleanly.

We tightened up the transcript PDF layout so most students' transcripts fit on a single page. The grading scale also now shows clean integer percentages (90% instead of 89.5%) and uses a two-column layout to save space. Additionally, 8th grade courses that carry a GPA bump (Honors, AP, IB, Dual Enrollment) now automatically appear on transcripts when using the default upper-school filter.

Fixes and Improvements¶

• Compact transcript PDF layout: smaller header, tighter spacing, reduced font sizes throughout
• Removed redundant Academic Summary table (per-year sections already show GPA and credits)
• Grading scale uses two-column layout, cutting vertical space in half
• Grading scale percentages now display as clean integers (no decimals) in both PDF and HTML preview
• 8th grade courses with Honors/AP/IB/Dual Enrollment designation now appear on transcript automatically

School admins can now view form response summaries and drill into individual submissions.

When you have responses to a form, you'll see a response count badge and a "Responses" button on the forms list. Click it to open a tabbed responses page with a Summary tab showing charts and statistics, and a Table tab showing all responses in a spreadsheet layout. Click any row to see the full response with prev/next navigation.

New Features¶

• Response count badge on each form in the form list (highlighted when responses exist)
• Tabbed responses page with Summary and Table views
• Summary tab with horizontal bar charts for choice fields, count/avg/min/max for number fields
• Spreadsheet-style table with respondent info and truncated field values
• Individual response detail page with vertical card layout and prev/next arrows
• Respondent mix stats showing total responses and breakdown by user type

You'll now see a banner when our hosting provider has issues.

If our infrastructure provider experiences an outage or maintenance, a red "Service disruption detected" banner will appear at the top of the page -- so you know the slowness isn't on your end. The banner includes details when available and can be dismissed (it rechecks every 5 minutes).

New Features¶

• Added infrastructure status monitoring that checks for hosting provider outages
• Red alert banner displays when service disruptions are detected, with incident details when available
• Banner is dismissable and automatically rechecks after 5 minutes
• Status checks are cached to avoid slowing down page navigation

Faster page loads and attendance pages.

We found two spots where the app was making more database queries than necessary -- one on every page load and one on attendance pages. Both are now fixed, which means snappier response times across the board.

Fixes and Improvements¶

• Eliminated unnecessary database queries that ran on every page load (only needed on documentation pages)
• Fixed attendance pages to load student and staff data in a single query instead of one per row

NavEd just got a little faster for everyone.

We discovered that a performance monitoring tool we use during development was accidentally left running in production. While it didn't affect your data or functionality, it was adding unnecessary overhead to every page load. We've turned it off and added safeguards to prevent this from happening again.

Fixes and Improvements¶

• Disabled development profiling tools in production for faster page loads
• Added automatic filtering to keep internal tool noise out of our error tracking

Improved follow-up email delivery and scheduling.

Admin monitoring of outbound follow-up emails is now handled via BCC instead of CC, so recipients no longer see the admin address in their inbox. Follow-up emails can also be scheduled to run automatically every day at 10 AM EST using the new Django Q schedule command.

Choose exactly which grade levels appear on a student's transcript.

Transcripts now support an individual grade-level picker instead of a simple "include all grades" toggle. Admins can select any combination of grade levels to include -- for example, grades 8 through 12 -- so the transcript shows precisely what is needed for college applications or record requests.

What changed¶

• Transcript preview page now shows available grade levels and which are currently selected
• Default behavior (upper school only) is unchanged for existing users

Streamlined user creation across signup and invitation flows.

Consolidated the internal user creation logic used during school signup and team invitation to use a single, well-tested service. This reduces code complexity and ensures consistent behavior -- the same password handling, profile creation, and data validation runs regardless of how a user joins your school.

School account deletion now works reliably every time.

We heard from users who tried to delete their school and re-register, only to be told their account already existed. The deletion appeared to succeed but silently failed behind the scenes. We tracked down the root cause and fixed it — deletion now fully completes, and you can re-register with the same email immediately afterward.

Fixes and Improvements¶

• Fixed school account deletion silently failing due to an internal error being hidden from the user
• Deletion now properly removes all associated records before dropping the school

Self-service school account deletion and contact email update.

School administrators (HODs) can now delete their entire school account from the School Dashboard. Navigate to Profile > Advanced to find a new "Danger Zone" section. Type your school name to confirm, then approve a final warning dialog. The system safely removes all tenant data, user mappings, and orphaned accounts, then logs you out. This also fixes a layout issue where the deletion section appeared outside its correct tab.

All public-facing pages now display the correct support email address ([email protected]).

Features¶

• Self-service school account deletion for administrators in Profile > Advanced
• Two-step confirmation: exact school name match plus a "are you sure" dialog
• Safe deletion order ensures everything is cleaned up correctly
• Dedicated "Account Deleted" confirmation page with feedback prompt after deletion

Fixes and Improvements¶

• Fixed Danger Zone section appearing outside the Advanced tab due to incorrect HTML nesting
• Replaced old contact email with [email protected] across all public pages

Your school's data now stays completely within your school.

We discovered an issue where weekly email digests were being delivered to administrators at other schools. While student grades and personal information were not exposed, the email headers and staff activity summaries could include names from the wrong school. We moved fast to fix this.

The root cause was a subtle quirk of our multi-school architecture: the system that finds "all administrators for this school" was accidentally finding all administrators everywhere. We've completely rewritten how email recipients are identified, ensuring every notification is scoped exclusively to the correct school. We've also replaced several internal data lookups with safer, faster alternatives.

Email digests are temporarily paused while we complete additional testing. We'll re-enable them shortly once we're confident everything is working perfectly. Your trust is everything to us—if you ever have questions about data privacy, please reach out.

Fixes and Improvements¶

• Weekly admin digest now only reaches administrators at their own school
• Weekly parent digest uses safer data access for parent and child names
• Superadmin broadcast emails are now properly scoped per school
• School announcements now target only users belonging to the announcing school
• Fixed an internal issue where school context could be lost during email generation

New: Batch transcript generation for administrators.

Administrators can now generate transcripts for multiple students at once. Toggle "Batch Mode" on the transcript selection page to see a scrollable student list with checkboxes, filter by grade level, and download all selected transcripts as a single ZIP file. A progress bar shows real-time generation status ("Generating transcript 5 of 23..."), and a cancel button lets you abort cleanly without downloading partial results. Students with no grade data are automatically skipped and reported in a summary. The ZIP filename includes the school name, grade level (when filtered), and date.

New Features¶

• Batch Mode toggle on transcript selection page (administrators only)
• Grade-level filter for narrowing student selection in batch mode
• Select All / Deselect All buttons with live selection count
• ZIP download of individual PDF transcripts with progress bar
• Cancel button for clean abort of batch generation
• Summary report showing generated count and skipped students with reasons
• Staff, students, and parents continue to see only the single-student view

Improvement: Transcript settings now apply to generated PDFs and previews.

The transcript configuration set on the school profile page (signature, signatory info, section toggles) now flows through to both the HTML transcript preview and the downloadable PDF. When grading scale is toggled OFF, it disappears from both views. When per-year GPA breakdown is toggled OFF, per-year summary lines are hidden (course tables still show). When attendance summary is toggled ON, a yearly attendance summary table appears. The administrator's signature image and signatory name/title replace the generic "School Administrator" text in the certification section.

Improvements¶

• PDF and HTML preview respect grading scale, GPA breakdown, and attendance toggle settings
• Signature image renders in the PDF certification section when configured
• Signatory name and title replace "School Administrator" when set
• Attendance summary table shows yearly present/total days and percentage
• Attendance counts both Present and Late as "present" (standard K-12 approach)

New: Configure transcript settings from the school profile page.

Administrators can now configure school-wide transcript settings directly from the school profile page under a new "Transcript" tab. Upload or draw an administrator signature, set the signatory name and title, and toggle which sections appear on generated transcripts (grading scale, per-year GPA breakdown, and attendance summary).

New Features¶

• Transcript Settings tab on school profile page
• Upload signature image (PNG/JPG) or draw with mouse/touchpad
• Signatory name and title fields for transcript certification section
• Toggle switches for grading scale, per-year GPA, and attendance summary sections
• Defaults: grading scale ON, per-year GPA ON, attendance OFF

New: Download official transcript PDFs directly from the transcript preview page.

Staff and administrators can now click "Download PDF" on any student's transcript preview to generate a professionally formatted PDF transcript. The PDF includes your school's header with logo, student information, courses organized by academic year, per-year and cumulative GPA, grading scale legend, and a certification section with signature lines. Multi-page transcripts include continuation headers and page numbers on every page.

New Features¶

• Download PDF button on transcript preview page
• School-branded PDF with logo, primary color, and contact information
• Course tables with alternating row shading organized by session year
• Cumulative and per-year GPA (weighted and unweighted)
• Grading scale legend and certification/signature section
• Multi-page support with continuation headers and page footers