Release Notes

Account actions are now confirmed against your own school's people.

Deactivating an account, renaming a staff member, or sending someone a password reset now checks that the account belongs to your school before it runs. That check already applied when editing a user; it now applies to every one of those actions. Bulk deactivation skips anyone outside your school and tells you how many were skipped.

The teacher you pick for an elective is now checked against your staff list.

When you create or edit an elective, the teacher you choose is verified against your school's current staff before it saves. The dropdown now matches that list exactly, so it can't offer a name that turns out not to work when you save. Administrators who also teach appear there too, the same way they do everywhere else.

School leaders who also teach can now be put in charge of a cohort.

If you run your school and teach at the same time, your name was missing from the Responsible Staff list when you created or edited a cohort. At a school where the founder is the only adult, that list came up completely empty, so there was no way to create a cohort at all. You now show up there the same way you already do when you assign a subject.

When a club fills up, you can now move a student from the waitlist onto the roster.

Waitlisted students used to be stuck there with no way to move them up, and because nothing is owed until a student is on the roster, there was no way to collect their fee either. Every waitlisted student on a club's registration list now has a Move up button. If the club is already at its limit, NavEd tells you the new limit before you confirm, and once the student is on the roster their family is emailed their payment link.

You can now email families straight from your gradebook.

Open a class gradebook and you can reach everyone missing an assignment, everyone scoring below your school's passing grade, or one student's family, without copying addresses by hand. Choose whether it goes to parents, students, or both. The message opens in your own email app with everyone added privately, so no family sees another family's address and replies come straight back to you. If a student has no contact on file, you're told before you send rather than that family being quietly left out.

You can now ask for a number from each child, not just one total for the family.

Some forms ask "how many" for something a family is signing up for, like pizza slices on a lunch day or tickets for a field trip. That used to be one number for the whole family. Now you can turn on a per-child version of that question, so parents set an amount for each child they pick, and the family still pays once for everything combined. The list of children you download from the form shows what each child ordered, right next to their name, grouped by grade level.

Guides for the free attendance tracker, gradebook, and transcript builder are now in the help center.

A new Free Tools section brings the setup guides, common questions, and email help for all three free tools into the in-app help center, so you can find them without leaving NavEd. Two feature guides that had never appeared in the help center, on report card filters and how grades are calculated, are now there too.

The student list you download from a form now comes out sorted by grade, then last name.

When a form asks families to pick which of their children are taking part, the list of children you download is now grouped by grade level, with each grade in alphabetical order by last name. That means a sign-up sheet for something like a pizza day or a field trip is already in the order you would hand it to each classroom, with no sorting on your end. It works whether your grades are named "Kindergarten" and "First" or "1st Grade" and "Grade 10".

The nightly billing check now finishes even when a school has cancelled.

Each night we check that every school's student count matches what they're billed for. If that check reached a school that had cancelled, it stopped there instead of finishing, so schools further down the list went unchecked. Cancelled schools are now skipped and the check runs to the end.

Adding a teacher or a parent now starts right from your Staff and Parents lists.

Bringing someone new into your school has always meant sending them an invitation, but the invitation page lived in a different part of the menu. School leaders looked on the Staff list for a way to add a teacher, found nothing there, and got stuck. The Staff and Parents lists now each have an Invite button at the top that takes you straight to the right place.

Adding a grade now happens in one place: the subject's Gradebook.

The Grades page used to have a second, half-working row for adding a grade, and on elementary classes its boxes lined up under the wrong column headings, so teachers typed the right thing into the wrong box and hit an error. That row is gone. The Grades page is now for reviewing and correcting grades a student already has, and it points you straight to the class Gradebook, where new assignments and grades are created properly.

A more reliable record of the emails NavEd sends on your behalf.

Schools can now count on seeing an accurate history of automated emails sent from their account, even ones triggered from within their own school's data.

Club roster downloads now include everyone who's signed up.

When you download a club registration list, it now includes families who registered and paid through a public sign-up link, not just students already enrolled in your school. Each row is labeled so you can tell at a glance who's an enrolled student and who signed up as a guest, along with the parent contact info for guest families.

Confirmation messages now show up when you save or change something.

Actions like removing a student from a club, updating a session year, or editing a quarter were completing correctly, but the on-screen confirmation didn't always appear, leaving you unsure whether it worked. Those confirmations now show up reliably, right after you make a change.

Adding a grade from the Grades page works again.

Typing a new assignment name and a grade in the row at the bottom of the Grades page now saves instead of showing an error page, and the grade counts toward the student's average right away. The assignment is created for you in the quarter you're viewing, and the points possible and weight you enter are saved with it. If your subject uses grade categories, the new assignment is filed into one of them for you, so you can move it later from the assignment itself. Leaving points possible blank now scores the grade out of 100 instead of showing 0%. Typing the same assignment name again adds to that same assignment rather than creating a duplicate, even if the capitalization is different.

Club payment confirmations now show the exact amount, every time.

Families see a clear payment confirmation right after paying a club fee, no matter which type of account they're signed in with. The receipt on an already-paid registration shows the full amount charged, including any card processing fee, and the reminder for a fee that's still due shows that same total, so there are no surprises before you pay.

Families now see the exact total before they pay a club fee.

The club payment confirmation page now shows the full amount that will be charged, including any card processing fee, so there are no surprises when you reach the payment screen.

Parents who also help run the school can now pay their own child's club fee.

If you're an administrator or staff member whose own child is enrolled, the club payment link now recognizes you as their parent and lets the payment go through, instead of showing an error.

Families can now pay club fees online, right from their own account.

When a parent signs their child up for a club with a fee, they can now pay by card during registration instead of paying the school directly. Admins get a clear view of who has paid and who hasn't for each club, with totals for what's been collected and what's still outstanding, and can email a payment link to any family who still owes. Club payments show up alongside your other payments and can be refunded the same way.

Admins can now remove an enrolled student from a club.

Previously only guest sign-ups could be taken off a club list, so removing an already-enrolled student meant emailing support. Now you can remove any registered or waitlisted student directly, which opens up their spot for someone else. Since club fees for enrolled students are billed by your school directly, removing a student does not issue a refund through NavEd.

Admins are now alerted if a family's card was charged but their registration didn't go through.

In a rare timing case — two guardians registering the same child at nearly the same moment — one family's payment can succeed even though their signup doesn't complete. School admins now see a clear alert on the Payments page and on that family's response showing the amount charged and why the signup didn't finish, so they can follow up with the family or issue a refund. Nothing is refunded automatically — that choice stays with the school.

More behind-the-scenes work on who can see a school's data.

The same groundwork now covers the club sign-up pages families see after registering, after paying, and the Pay Now link itself. If someone opens an older link from an email they already have, we email them an up-to-date one instead of opening the page straight away. The new link takes them exactly where they were headed, including straight to payment. Everything else works the same.

Behind-the-scenes work on the transcript builder.

Minor internal groundwork on the transcript app's GPA math, making sure a setting is checked consistently in one more place it's calculated. Nothing changes in what you see today.

Behind-the-scenes work on who can see a school's data.

More internal groundwork, this time on the link families use to view or cancel a club sign-up. If someone opens an older link from an email they already received, we now email them an up-to-date one instead of opening the page straight away. Everything else works the same.

Public form links can now collect payment too.

A public form -- the no-login link you can post on your website -- can now include a payment field, like a field trip fee or a class charge. Anyone with the link can fill out the form and pay securely, without needing a NavEd account. The payer gets a simple receipt page confirming what they paid.

Share a form with anyone -- no NavEd account required.

You can now turn any published form into a public link that works for people who don't have a NavEd login. Flip the new Public toggle on the Forms page, copy the link, and post it on your school's website or share it directly with families. A form with a student picker can't be made public, since that feature only makes sense for a signed-in parent.

Payment forms now tell parents exactly what to fix.

If a parent filling out a paid form -- like a field trip payment or a class fee -- left a required question blank or entered a number that was too large, they used to just see "An error occurred. Please try again," with no idea what was wrong. Now they see the real problem, like which question needs an answer, so they can fix it and finish paying.

We also closed a rare case where a payment could get stuck partway through if something unexpected went wrong right after a parent clicked pay. Previously, that could leave them unable to try again without reaching out to us first. Now it clears itself automatically so a parent can simply try again.

Continued behind-the-scenes work on who can see a school's data.

More groundwork on which school a signed-in account is allowed to reach, this time covering the new children's-registration downloads on Forms. Nothing changes in how you work today.

Forms can now ask which children a form is about.

A parent filling out a form sees a checklist of their own children and ticks the ones it applies to, so a permission slip can cover two children out of three, or a survey can go to just the oldest. You can then download the results as a list of students with their grade and homeroom, instead of a list of parent names. When the form collects a payment, the amount follows the number of children chosen. Because it draws on a parent's own children, this field can only be used on forms sent to parents.

Each child can only be signed up once per form. If two guardians of the same child submit at the same moment, the second one sees a clear message naming the child and the guardian who already signed them up. If a payment is later reversed by a parent's bank, that child stays on your roster and stays registered to the family who signed them up, so you can see there is a payment to sort out rather than quietly losing the child from your list.